[Little Mountain]

I'm doing my damaged products and store use PO's, how do I correctly send the items to a PO w/ a negative number so I can post the PO and have it take them out of available quantity?

I can't seem to find it, but it's been a long 3 days of 2008 so far.

I guess I'm looking for a step by step way to do a PO for these types of things (damages, store use, etc)

[RetailEdge Moderator]

The way you would send the item to the PO would be the way you would normally create a PO or add an item to a PO and then receive the PO. There are lots of ways to do this in RetailEdge but the way I would do it in this case is as follows:

1. Open the Inventory Manager and find the item(s) that you are trying to remove from your inventory because of damage (or to return it to a vendor).
2. Highlight the item(s).
3. Press the Copy to PO on the right hand side of the screen.
4. On the displayed Copy to PO screen, you will be asked to fill in the Qty to copy onto the PO. Enter a negative amount by pressing the minus (-) button. You will also have the option to add the items to a New PO or add them to an existing PO. Select the return PO you are adding them to and then press the Add to Existing PO button. This will add the item(s) in negative quantities to your PO.
5. Open the Purchase Order List by pressing on the POs button on the toolbar.
6. Select the PO from the Purchase Order List and press the Receive button on the right hand side of the screen.
7. On the displayed Receive Purchase Order screen fill in the quantities being received in the Today column. In your case, since you are going to be receiving all of the items not previously received, press the All button.
8. Press the Receive button to add the items to Receiving.
9. Press the Update button on the Toolbar. (Make sure there isn't anything else in it). The PO will be fully received but choose NOT to delete the PO.

You will now have adjusted your inventory and tracked the items that were damaged. Sounds like a lot but it should only take a minute. At the end of the year you can print the PO for your records and then manually deleted it.